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Course repeat fee (3rd+ attempt fee)

The Texas Legislature (TEC 54.014) eliminated funding to higher education for courses that are attempted three or more times. An attempted course is defined as any course in which a grade is earned on the transcript, including repeated courses and courses dropped with a grade of “W”.

In order to compensate for this loss of state funding, students attempting a course for the third or more time may be charged a fee in addition to the tuition charged for the course. This fee will be assessed for courses attempted at Texas State as of the fall semester of 2002 or later. This assessment does not include courses attempted at other colleges or universities.

Certain courses are exempt from this fee because they are designed to be repeated for additional credit, such as thesis, dissertation, and independent study courses; various music, physical education, physical fitness and wellness, studio art, and theatre courses; developmental education courses; and topics courses.

Appeals for the Course Repeat Fee charge due to economic hardship are permitted under defined institutional policy. Texas State has determined that students who are eligible for financial aid under the Federal Pell Grant (Pell) program will be exempted from the nonresident tuition if, at the time of registration, their Pell eligibility is documented in the financial aid system at Texas State. Students who become Pell eligible, during the semester in which they are charged the course repeat fee, may submit eligibility documents to Student Business Services Office no later than the official last class day of the semester in which the appeal is being requested. A student shall be exempted from payment of higher tuition for any course repeated in the final semester or term before graduation, if the course(s) is taken for the purpose of receiving a grade that will satisfy a degree requirement. This exemption applies for only one semester. The exemption does not affect an institution’s ability to charge a higher rate for courses that cannot be reported for funding for other reasons such as the excess credit hour limit, or an institution’s ability to waive higher tuition rates for economic hardship.

Maximum number of drops

In 2007, the Texas Legislature enacted Senate Bill 1231 which provides that, except for specific instances of good cause, undergraduate students entering as first time freshmen at a Texas public institution of higher education in the fall of 2007 or later will be limited to a total of six dropped courses during their undergraduate career.

Under Texas Education Code Section 51.907 “an institution of higher education may not permit a student to drop more than six courses, including any course a transfer student has dropped at another institution of higher education.”  This law applies to courses dropped at public institutions of higher education in Texas, including community and technical colleges, health science centers that offer undergraduate programs, and universities. Some courses will not count against the six-drop limit. These include courses dropped at independent or private Texas institutions, courses dropped while the student is still enrolled in high school, developmental courses, non-funded courses or courses dropped at colleges in other states. For the purposes of this law, a “dropped course” is defined as a course that is dropped after the census date, but before the last day to drop.

Dropping a class vs. withdrawing from the university

Dropping a class is an official action whereby students inform Texas State that they will cease attending a class in which they are enrolled while remaining enrolled in at least one other course. Withdrawing is an official action whereby a student informs Texas State that he/she will cease attending all classes.

  • Automatic "W" Deadline – the deadline to receive an automatic "W" grade is the first 60% of the semester.
  • Drop Deadline – the deadline to drop (remaining in at least one hour) a class is the first 60% of the semester. Special deadline dates will be enforced for courses offered in a different format.

After the drop deadline, students will be unable to drop individual classes and will receive the grade (A,B,C,D,F, or I) earned in the course. To initiate an appeal to drop a class or classes after the semester has ended the student must provide (a) a written letter of appeal and (b) documentation of extremely extenuating circumstances to the appropriate dean(s).

  1. College of Science and Engineering students who would like all for their grades from a completed semester changed to a "W" must complete the "Total Withdrawal Appeal"
  2. College of Science and Engineering students who would like some - but not all - of their grades from a completed semester changes to a "W" must complete the "Grade Appeal" form for science courses. For non-science courses, contact the appropriate department directly.
  3. Appeals must be received no later than two years after the grade was issued.
  • Withdrawal Deadline – the deadline to withdraw (go to zero hours) from Texas State is two weeks preceding final examinations during the fall and spring semesters and one week preceding final examinations during the two parts of the summer term. See the academic calendar for the official deadline.

If a student is withdrawing from Texas State after the automatic "W" period, faculty assign the "W" grade only to those students who have a passing average at the time the withdrawal action is officially completed. Otherwise, faculty members will assign an "F" grade.

To view the Academic Calendar, click here.

Excessive hours

Texas Education Code §54.014 specifies that resident undergraduate students may be subject to a higher tuition rate for attempting excessive hours at any public institution of higher education while classified as a resident student for tuition purposes. Texas State students attempting hours in excess of their degree program requirements will be charged at the non-resident tuition rate for those hours, and those students are categorized as follows:

  1. Students initially enrolled during or after the fall 2006 semester will be charged at the non-resident rate if, prior to the start of the semester or session, the student has previously attempted 30 or more hours over the minimum number of semester credit hours required for completion of the degree program in which the student is enrolled.
  2. Students initially enrolled during the fall 1999 through summer 2006 semesters will be charged at the non-resident rate if, prior to the start of the semester or session, the student has previously attempted 45 or more hours over the minimum number of semester credit hours required for completion of the degree program in which the student is enrolled.

Attempted courses include those courses attempted at Texas State or any Texas public institution of higher education. The following types of credit hours will count toward the excessive hour limit if they are normally eligible for formula funding:

  • major courses;
  • dual degree;
  • minor courses;
  • certificate courses
  • teaching certification courses
  • hours in distance and off-campus course
  • bankruptcy hours;
  • repeated courses; and
  • courses dropped after the official census date.

The following types of credit hours are exempt and will not count toward the limit:

  • hours earned by the undergraduate before receiving a bachelor’s degree that has been previously awarded;
  • hours earned through examination or similar method without registering for a course;
  • hours from developmental courses or interventions, workforce education courses, or other courses that would not generate academic credit that could be applied to a degree at Texas State if the course work is within the 27-hour limit at two-year colleges and the 18-hour limit at general academic institutions;
  • hours earned by the undergraduate at a private institution or an out-of-state institution;
  • hours not eligible for formula funding;
  • hours earned by the undergraduate before graduating from high school and used to satisfy high school graduation requirements; and
  • hours earned by the undergraduate ten or more years before beginning a new degree program under Academic Fresh Start as described in Texas Education Code §51.931 and Texas Education Code §61.0595(c).

Appeals due to economic hardship are permitted under defined institutional policy. Texas State has determined that students who are eligible for financial aid under the Federal Pell Grant (Pell) program will be exempted from the non-resident tuition if, at the time of registration, their Pell eligibility is documented in the financial aid system at Texas State. Students who become Pell eligible, during the semester in which they are charged the non-resident tuition, may submit eligibility documents to the Student Business Services office no later than the official last class day of the semester in which the appeal is being requested.

Foreign language proficiency

Bachelor of Science and Bachelor of Science in Technology students must demonstrate successful completion of two years of the same foreign language in high school or two semesters of the same foreign language in college.

If you do not have previous credit for the aforementioned foreign language courses, you will need to successfully complete two semesters of the same foreign language in college.

If you believe you are proficient in a second language you may take a CLEP test (credit by exam) through the Testing, Research, Evaluation, and Support office for a fee. This is only available for German, French, and Spanish. If you speak a language other than German, French, or Spanish, please speak to an advisor.

Please note: if you are a bachelor of the arts student, you may be required to take additional foreign language classes.

Grade appeal policy

In accordance with Texas State's records retention policies, a student appeal for a change of grade must be filed no later than two years after the grade is issued.

An individual course grade may be changed when the involved faculty member certifies to the Office of the University Registrar that an error was made in computing the original grade. The grade change must be approved by the department chair/school director and the appropriate college dean. Students who wish to protest a grade earned in a course should first discuss the grade with the instructor. If no resolution is reached, the student may appeal the grade to the department chair. If no satisfactory conclusion can be reached at this level, the student may appeal to the college dean in which the course is offered, whose decision is final. In accordance with Texas State’s records retention policies, a student appeal for a change of grade must be filed no later than two years after the grade is issued.

Please follow the process outlined below via a flowchart for more information.

If you would like to appeal/protest a grade for a non-science course, please contact that department for further instructions.

grade appeal process flowchart

No-show policy

A "no-show" is a scheduled appointment which is missed without a cancellation notice. A cancellation notice after the scheduled appointment time has begun is a "no-show." Arriving more than 10 minutes late for your scheduled appointment also counts as a "no-show."

If you need to cancel your appointment with an advisor, please call or stop by the College of Science and Engineering Undergraduate Advising Center before the scheduled time.

If you have three no-shows during your collegiate career, you will be required to meet with the Associate Dean of Science and Engineering before you are able to register for classes or schedule an appointment with an advisor.

Privacy rights (FERPA)

Please see our FERPA page for more information.

Engineering advising holds

The Ingram School of Engineering is committed to providing high quality engineering programs and to the success of all engineering majors.  All engineering degree programs are ABET accredited and providing academic advising is a key component to maintaining our quality programs. The School of Engineering wants to ensure that students understand their degree requirements, course prerequisites, course sequencing, and all other requirements. It is our goal that all students will avoid enrollment errors. 

Engineering advising holds are placed on all engineering majors in the following manner:

  • Freshman & sophomore-level students: holds will be placed on the 12th class day of the fall and spring semesters
  • Junior & senior-level students: holds will be placed every May

All engineering students are required to meet with an academic advisor to have this hold removed.  Students will not be able to register for classes until this hold has been removed by an academic advisor. Students should check on Catsweb to determine if any other holds will affect their registration eligibility. Students on probation must meet with an academic advisor to remove probation holds.