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Policies

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  • For more information regarding the Course Repeat Fee, please visit the Student Business Services website.

  • For more information regarding the maximum number of drops allowed, please review the Academic Regulations section of the Undergraduate Catalog.

  • For more information regarding dropping a class versus withdrawing from the university, please review the Academic Regulations section of the Undergraduate Catalog.

    View the Academic Calendar for deadlines.

  • For more information regarding the Excessive Hour Policy, please review the Tuition and Fees section of the Undergraduate Catalog.

  • Bachelor of Science and Bachelor of Science in Technology students must demonstrate successful completion of two years of the same foreign language in high school or two semesters of the same foreign language in college.

    If you do not have previous credit for the aforementioned foreign language courses, you will need to successfully complete two semesters of the same foreign language in college.

    If you believe you are proficient in a second language you may take a CLEP test (credit by exam) through the Testing, Research, Evaluation, and Support office for a fee. This is only available for German, French, and Spanish. If you speak a language other than German, French, or Spanish, please speak to an advisor.

    Please note: if you are a bachelor of arts student, you may be required to take additional foreign language classes.

  • In accordance with Texas State's records retention policies, a student appeal for a change of grade must be filed no later than two years after the grade is issued.

    An individual course grade may be changed when the involved faculty member certifies to the Office of the University Registrar that an error was made in computing the original grade. The grade change must be approved by the department chair/school director and the appropriate college dean. Students who wish to protest a grade earned in a course should first discuss the grade with the instructor. If no resolution is reached, the student may appeal the grade to the department chair. If no satisfactory conclusion can be reached at this level, the student may appeal to the college dean in which the course is offered, whose decision is final. In accordance with Texas State’s records retention policies, a student appeal for a change of grade must be filed no later than two years after the grade is issued.

    Please follow the process outlined below via a flowchart for more information.

    If you would like to appeal/protest a grade for a non-science course, please contact that department for further instructions.

    grade appeal process flowchart

  • A "no-show" is a scheduled appointment which is missed without a cancellation notice. A cancellation notice after the scheduled appointment time has begun is a "no-show." Arriving more than 10 minutes late for your scheduled appointment also counts as a "no-show."

    If you need to cancel your appointment with an advisor, please call or stop by the College of Science and Engineering Undergraduate Advising Center before the scheduled time.

    If you have three no-shows during your collegiate career, you will be required to meet with the Associate Dean of Science and Engineering before you are able to register for classes or schedule an appointment with an advisor.

  • Please see our FERPA page for more information.

  • The Ingram School of Engineering is committed to providing high quality engineering programs and to the success of all engineering majors.  All engineering degree programs are ABET accredited and providing academic advising is a key component to maintaining our quality programs. The School of Engineering wants to ensure that students understand their degree requirements, course prerequisites, course sequencing, and all other requirements. It is our goal that all students will avoid enrollment errors. 

    Engineering advising holds are placed on all engineering majors in the following manner:

    • Freshman & sophomore-level students: holds will be placed on the 12th class day of the fall and spring semesters
    • Junior & senior-level students: holds will be placed every May

    All engineering students are required to meet with an academic advisor to have this hold removed.  Students will not be able to register for classes until this hold has been removed by an academic advisor. Students should check on Catsweb to determine if any other holds will affect their registration eligibility. Students on probation must meet with an academic advisor to remove probation holds.

  • As a financial aid recipient, the federal government requires that your aid eligibility only be based on those courses that count toward the completion of your degree program. So to be considered a full-time student for financial aid purposes, you would want to enroll in 12 credit hours as an undergraduate (or 9 credit hours as a graduate) that count toward your degree. Remember, to be eligible for most financial aid, you only need to be enrolled at least half-time (6 hours for undergraduates and 5 hours for graduates).

    If you believe a course does count toward your degree but is not being counted as a financial aid-eligible course, contact your academic advising center.

    If you enrolled in a required prerequisite course that is not being counted as financial aid eligible, contact your academic advising center.

    Source: Financial Aid and Scholarships website